If all you have are paper documents, there’s no way your remote workers can access the files they need. The COVID-19 pandemic has accelerated the growth of the remote workforce. Sharing a digital file is easy and instantaneous, facilitating collaboration between team members wherever they’re located. Passing around a paper document is time-consuming and makes it difficult to collaborate on group projects, especially if team members aren’t all in the same location. Creating, using, and storing documents digitally reduces all those print and paper costs and the cost of labor in handling all those papers. Just how much money can you save? This Paperless Savings Calculator can give you a pretty good idea. It costs money to print a document and even more money to pass it around and store it. You need less physical storage, and your employees have fewer pieces of paper cluttering their desks. Those same documents, when stored digitally, fit on a computer’s hard disk or a USB drive you can hold in your hand. Archive enough documents, and you can fill a room with metal filing cabinets. Saving physical documents takes up a tremendous amount of floor space. Everything happens that much faster – which saves considerable time for your entire workforce. Searching for and retrieving documents takes just a few clicks of a mouse. Filing a document is as easy as saving a computer file. You create all documents with the ease of a computer keyboard. Storing documents digitally saves time at all stages of the process. Finding information in your business becomes as fast and easy as a typical Google search. With a few taps of a computer keyboard, you can find the document you want – or the content you wish to store across multiple documents. ![]() Storing documents digitally makes searching for and finding specific documents much easier. It’s difficult to find that one document among the hundreds or thousands of folders within each metal filing cabinet. There are many benefits to going paperless, some of which are significant. 10 Benefits For Companies Considering Going PaperlessĪ paperless business has transitioned from paper-based processes to digital documents. What would happen to your business if you had a fire or flood destroyed all those documents in all your filing cabinets? It’s frightening to consider. Research shows that the average employee spends anywhere from 30-40% of each day looking for documents stored in old-fashioned filing cabinets. Storing and handling all of that paper wastes money and time. A lot of that paper is wasted – 45% of the paper printed by businesses ends up in the trash at the end of each day.corporations spend more than $120 billion per year just on printed forms. According to The Paperless Project, U.S.At an industry average of 9.5 cents per page, that’s almost $1000 per employee per year in print costs.The average office worker prints more than 10,000 pages each year.The reality is that businesses, even small ones, use a lot of paper. Count up all your banker’s boxes and filing cabinets and do the math – chances are you’re storing a lot more paper than you think! A standard filing cabinet holds about 5,000 paper sheets per drawer, so a four-drawer cabinet holds about 20,000 sheets of paper. How many paper documents is your business storing? A typical banker’s box holds about 2,000 individual sheets of paper. To convert to a paperless office, create all new documents electronically and batch scan all existing documents into digital format.Going paperless saves time, space, and money – and helps you find information faster.Paper documents cost money, take time to handle, and are not versatile or suitable for sharing. ![]()
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